NEW YORK CELEBRITY ASSISTANTS

How executive assistants leverage Cvent Vendor Marketplace to source trusted suppliers

 

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BACKGROUND

Introducing NYCA partnership: Enhancing event planning for executive assistants

New York Celebrity Assistants (NYCA), New York's premier professional association of executive and personal assistants, leverages their Reposite membership to simplify event planning for their members, enabling them to work smarter, not harder. Through their membership, NYCA equips executive and personal assistants with the tools and resources to streamline their event planning responsibilities and achieve a new level of efficiency.
 

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CHALLENGES

In the fast-paced world of executive assistants, striking the perfect balance between planning executive events and handling other crucial tasks can be a challenging juggling act. Often, you find yourself embarking on a time-consuming quest to source high-quality suppliers capable of meeting specific group requirements. Even after locating a suitable vendor, the process of chasing quotes, managing communications, and fine-tuning menu details can be overwhelming. Fortunately, Cvent Vendor Marketplace, powered by Reposite, offers a game-changing solution that empowers executive assistants to plan events with ease, granting them the flexibility to excel in other areas of their role.

APPROACH

NYCA membership dinner series: A taste of what's possible

To mark the beginning of their membership, the team organized a "Demo and Dine" event at the iconic STK Steakhouse Downtown. NYCA members were welcomed with martinis and delectable appetizers as they mingled and networked. STK Steakhouse, renowned for its culinary excellence and impeccable service, pulled out all the stops, treating attendees to a family-style feast including a splendid seafood tower and timeless classics like steak, mashed potatoes, and brussels sprouts. The event provided an excellent opportunity for NYCA members to explore STK's private dining spaces, considering them for their future events. 

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SOLUTION

Access to an extensive trusted supplier marketplace

When it comes to executive assistance, the first step is to curate a list of resources and partners who understand your executive's unique needs and align with your objectives. Cvent Vendor Marketplace simplifies this process with user-friendly filters and sorting options. These features allow you to fine-tune your search and identify partners who precisely match your criteria. Additionally, the discovery feature opens doors to new collaborations outside your existing network. What's more, Cvent Vendor Marketplace's partners offer competitive rates, a critical element for maintaining cost efficiency and competitiveness within your operational framework.


 

Automating administrative tasks for efficiency

Cvent Vendor Marketplace simplifies the administrative aspects of executive assistance when it comes to event planning. Instead of dealing with the challenges of managing quotes and invoices manually, all of your supplier communications will be in one place. You'll no longer have to chase vendors or sift through your inbox. Just log in, locate your project, and access all your communications in a single, easily manageable dashboard.


 

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Effortless proposal creation

In the realm of proposal creation, our AI proposal builder significantly reduces the time required to craft professional and personalized proposals. The tool extracts data from your interactions with suppliers, automatically constructing polished proposals that can be swiftly sent to your executive for their prompt approval. This efficiency frees up your time to focus on more pressing tasks, enhancing your overall productivity.

RESULTS

The collaboration with NYCA is just one example of how Cvent is empowering executive assistants to navigate the complex world of event planning. With innovative tools and resources, you'll find that planning executive events and travel can be a seamless and efficient process, leaving you with more time to excel in your multifaceted role as an executive assistant. 

PRODUCTS USED

NYCA logo with an image of a man and woman working together on a laptop.

GOALS

  • Source vendors for "Demo & Dine" event
  • Offer members the chance to explore future event possibilities

APPROACH

  • Use Cvent Vendor Marketplace, powered by Reposite
  • Curate list of resources and partners using filters and sorting options
  • Automate adminsitratve tasks and use AI proposal builder

RESULTS

  • Successfully empowered NYCA members 
  • Created unique culinary experience through sourced vendor

PRODUCTS USED

Source unique vendors with Cvent

See more vendor sourcing success stories